• Harshini Naidu

Why you should choose a Single ERP System over Multiple Software for your business!

The current era comprises businesses that are small and large, depending on their activities, number of employees, and global reach. However, all of these companies use software and applications to record, classify, and evaluate data in order to make numerical inferences.


For such activities, a company can utilize one of two approaches: it can use separate software for each of its departments, or it can employ one ERP system throughout its entire organization.


It is a myth that small enterprises, do not require the use of digital mediums for record-keeping or data transmission; instead, they can rely on spreadsheets or manual methods. Large-scale businesses, on the other hand, create a need for such software and systems if they are to keep up with the speed of hundreds of transactions and competition. It is necessary to know that an ERP system can help any organisation in its growth be it small or large.


Many businesses are now transitioning online in a bid to streamline the management and day-to-day running of operations. This transformation is fueled by a new generation of technology that enables businesses of all sizes to be more strategic and efficient. This trend is expected to continue as more organisations see the benefits of digitalization and implement strategies to take advantage of them. When it is possible for an organisation to digitize itself, it should consider and understand the benefits of digitisation and climb up the ladder to make the growth & functioning of the organisation easier and speedy.




Because of today's global nature of business, organizations of all sizes operate in various locations, compounding the difficulty of managing & integrating multiple systems operating across various teams. Since many businesses operate from different locations, many manufacturers find themselves using multiple systems or instances of the same system.


While we may believe that because of low rates and simple installation procedures, several small systems or software can be set up quickly to meet the demands of each and every department individually, there are significant disadvantages to employing multiple softwares like HRMS (Human Resource Management Systems), CRM (Customer Relationship Management) instead of one ERP System.


The drawbacks of using multiple softwares include:

  1. Due to different databases and a lack of a single platform, the information system is primarily scattered.

  2. As the data of numerous employees aren't connected, a manager can't readily explore or access it.

  3. For updates or communication, there is no possibility of cross-reporting between departments.

  4. Due to the uniqueness of each piece of software, the business system cannot be combined.

  5. Some softwares necessitate a high level of maintenance.

  6. As many solutions are meant to focus on a single aspect of your organisation, they frequently fail to integrate their solution into the whole business flow.

  7. Selecting numerous software solutions implies that each vendor has its own staff, support services, and operating procedures. This could raise the total infrastructure cost.


Whereas, when we use an ERP system, most of the above drawbacks are eliminated as an ERP system has the following features:

  1. An ERP system serves as a central repository for all data, storing it in a database that is easily accessible to everybody.

  2. Since each piece of data is linked to other sources or departmental data, data accuracy is guaranteed.

  3. The use of this system is simple and reliable because all of the information is in one place.

  4. Everyone knows the operations and accurate representation of the organisation and adjacent departments because communication between all departments is made highly transparent.

  5. Since there are fewer platforms, the maintenance and supervision of such a system are simple and efficient.

  6. An ERP system helps process-driven organisations struggling with technology and processes when there is an opportunity for growth.


With so many targeted solution providers available today, finding software or a system that can give a solid framework for communication and prove to be the actual best-of-breed offering is one of the biggest challenges. By having a robust ERP foundation, you can ensure that your company is ready to capitalise on any future business opportunities while also gaining more control over system integration expenses. With the evolving technological landscape, implementing an ERP system has become a simple task and you can see that in one of our customer success case studies.


To find the perfect one-stop solution for your business ERP requirements, check out opsPhlo.

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